Keeping roofing records is one of the responsibilities of a commercial property owner or manager. Keeping documents related to your roof can save you a lot of hassle when these documents are needed. In today’s post, commercial roofing company Genesis Roofing shares an overview of the important documents you need in your roofing file.
Build Documents
Build documents are documents that contain information that pertains to roofing installation. This includes bids and quotes, as well as the installation contract. The bill of materials, in particular, is an important reference document in case you need to purchase materials that match the original roof.
Build documents also include permits and other code-related documentation, which are essential if you need to address questions about your building’s code compliance. This folder should also include documents that pertain to equipment installed on the roof, including HVAC units and exhaust and ventilation pipes.
Repair and Maintenance Records
Make sure you keep all records of roof repair and maintenance performed by your licensed roofing contractor, including memos, contracts, and agreements. It helps you keep an eye on your roof’s condition, as well as spot potential problems. For example, if the roofing membrane tends to have a recurring puncturing problem, it can alert you to potential issues with the roofing material or impending roofing failure. Keeping these records also helps protect you against substandard repairs and installation errors.
We also recommend keeping historical records of your commercial roof in the digital backup form if not the original paper documents. Historical records can be useful when you’re analyzing the building’s wear and tear patterns, as well as for roofing cost analysis.
Warranty Information
Standard warranty documentation should include documents that clearly indicate dates of coverage, exceptions, and terms and conditions. It should also clearly indicate the type of coverage: a no-dollar-limit coverage is vastly different from a membrane-only warranty. Coverage for accessories may be included in the same document or as a separate attachment. Installation or workmanship warranties should likewise be included in your file.
Genesis Roofing is your leading provider of commercial roof replacement services. Give us a call at (515) 202-1667. You can also fill out our contact form to schedule an appointment. We serve customers in Clive, IA, and surrounding communities.
